IPRS PRIVACY POLICY
OUR COMMITMENT
IPRS take privacy issues seriously, and we are committed to protecting your personal information.
This privacy policy explains what information is being collected about you, how personal information
is being used, to whom personal information is being disclosed and how this personal information is
stored and protected. Personal information, which has been provided to us, will not be supplied to
organisations outside the specific client, Associate Practice and the IPRS Group.
1 DATA PROTECTION ACT
The Data Protection Act puts obligations on users of personal information and lays down principles
for its use. One principle states that information has to be processed fairly and lawfully. This means
that you are entitled to know how we intend to use any information you provide. IPRS main use of
the personal information you supply over the internet is to provide the specific service that our
client’s require.
From time to time, IPRS may use your email address, your mailing address, and phone number to
contact you regarding administrative notices, publications, and communications relevant to you and
your use of the site and IPRS services in general. Please advise IPRS if you do not wish to receive
this information.
2 INTERNET COMMUNICATIONS
2.1 SESSIONS
What are sessions?
IPRS uses Session variables to store user information. Sessions are temporary files created when a
user signs in on the IPRS Web site. It stores user information allowing access to ‘registered-user-only’
pages and information. Sessions are removed when a user logs off or when the browser is closed,
Sessions also expire after 30 minutes of no action, thus preventing others from accessing your
information should you leave you computer logged in to the website.
What do we use sessions for?
IPRS use Sessions to store your User Id, once you have entered you username and password your
unique User Id is extracted from the IPRS database and stored in a Session. This User Id is then used
as you navigate through the IPRS web pages to customise your browsing experience to your
particular requirements. This will hide information specific to you from all other users.
2.2 SECURITY
IPRS use Secure Sockets Layer (SSL) encryption when collecting or transferring sensitive data. SSL
encryption is designed to make the information unreadable by anyone but us. This security measure
is working when you see either the symbol of an unbroken key or closed lock (depending on your
browser) on the bottom of your browser window.
2.3 EMAIL SECURITY
There is no guarantee that any email sent will be received by us, or that the contents of any such
email will remain private during internet transmission. Once we receive your email, IPRS will make
our best efforts to ensure its security on our systems.
2.4 SOFTWARE DOWNLOADS
Software is downloaded at your own risk. IPRS does not warrant the suitability of any such
software that is downloaded and accepts no liability for any problems with your computer that may
arise as a result. If you are in any doubt as to the suitability of software to be downloaded for your
computer, it is recommended that you obtain specialist advice before downloading.
2.5 LINKS TO OTHER SITES
This website may contain links to other sites outside the IPRS Group. We are not responsible for
the content, privacy policies or security practices of other sites referred to in links from our
website. IPRS encourage our users to be aware when they leave our site and to read the privacy
statements of each and every website they visit.
3 CONSULTATION
IPRS invite feedback from you about the site and, from time to time, we use the site to carry out
electronic consultation exercises. If you send comments to us via the site we will collect your
comments and your contact details for the purposes of the consultation concerned.
4 NOTIFICATION OF CHANGES
If IPRS decide to change our Privacy Policy, we will post those changes on our website so our users
may always know what information we collect, how we use it, and under what circumstances, if any,
we disclose it. IPRS will use the information in accordance with the Privacy Policy under which the
information was collected.